Committee Meeting Minutes

 

Minutes of Meeting held on 12th January 2018

Agenda
Present

Apologies

Minutes of Oct 11th ‘17

Matters arising

 

 

Walks Programme

Membership

 

Treasurers
Report

Social Matters

 

 

AOB

 

 

 

 

 

 

 

Discussion
Jean Harrison, Martin Hudson, Sue Dowdeswell, Jan Lelievre, Stuart Blows, Paula Czepek,

Sue Edwards  Ronnie Bunting

Minutes signed as correct

  • Copies of the ‘Welcome to RWG’ will be given out with the new membership cards
  • Everything in the 1st aid kits needs to be checked for date/condition etc all kits are to go to Ronnie Bunting or Jan Lelievre for checking when not in use and will be updated by the AGM
  • The Hospice will be contacted to see how much money was raised during Round the Houses

To date there are only 2 walks on the April programme. Members will be reminded of the February cut off date. There has been a request for shorter grade 2 walks. The committee agreed it would be helpful if a description of the terrain was included with each walk.

There are 103 members comprising of 51 single members, 25 joint members and 2 social members

Account balance £3700.88
This includes £150 deposit for 2018 walking weekend
Net funds £3550.88

A special thanks goes to Diane Hudson for organising another successful skittles evening,  Jan Lelievre, Sue Dowdeswell and Chris Sutton for an excellent ‘Round the Houses’ and Stuart Blows for a lovely start to the New Year with a walk followed by a carvery organised by Martin Hudson.
Also thanks to Hilary and John Smart for the organisation of an excellent break in Dolgellau and to their leaders for making the walking holiday so memorable.  Jan Lelievre gave special thanks to Stuart and Gill Blows for their help and support after her accident.

Film night 7th February. A form will go out to members to secure a seat at £5 per head to watch the film ‘Wild’. Places need to booked and paid for by 31st January. The bar will be open.

Accident reporting
The committee approved the idea of recording accidents/incidents with some amendments.

  • It was agreed injured party as well as walk leaders should both fill out a section of the form
  • The form should go to The Chairman when completed
  • How and when to use the forms will be included in the 1st Aid kits
  •  The form will be online
  • The small book within the 1st aid kits will still be used for minor incidents

Stuart Blows will amend the form and submit to the committee.

Parking in Homs Road
Despite Homs Road car park being free it was agreed that Wilton would remain as the meeting place for walks

Walk and Leaders Records
The committee agreed that although the walking holiday is open to everyone, participation may be affected by cost and other factors and it is not appropriate for these walks to be added to the general records.

AGM
22nd March 2018 at the Ross Golf Club. Walk followed by coffee, AGM and buffet lunch. Coffee and biscuits at £1.50pp will be funded by the club, as will the cost of the room at £90. Lunch is optional and is £9pp which members will need to book and pay for in advance. Forms for the lunch will be sent out shortly.

Nomination forms, minutes of 2017 and the agenda will be sent out to members by the end of January.

Membership cards need to be made ready for the AGM.

Graham Brown has kindly offered to lead the pre AGM walk.

It will be proposed during the AGM that a flat rate of £5 membership should be for everyone, including new members. The £2 for social membership will remain the same.
 

Action

 

 

 PC
RB/JL

 

JL

 

Chairman’s Chat

 

 

 

 

Chairman’s Chat

 

 

SE
Chairman’s Chat

 

 

RB/JL

 

SB

 

 

 

 

 

 

SE

 

 

PC

SE

 

 

 

 

 


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