Committee Meeting Minutes

 

Minutes of Meeting held on 5th October 2018


Agenda
Present

 Apologies

 Minutes of 16 July 18

 

Matters arising

 

 

 

 

 

 

 

 

 

 Walks Programme

 

Membership

Treasurers
Report

Social Matters

 

Walking Holiday Update

 

 

 

 

 

 

 AOB

 

 

 

 

 

 

Next Meeting

 

Discussion
Jean Harrison, Martin Hudson, Sue Edwards, Jan Lelièvre, Stuart Blows, Ronnie Bunting, David Egan, Sue Dowdeswell

None

Minutes signed as correct.

 

It was confirmed that the Chairman’s Chat notes are posted or delivered to members who do not use the internet.
The deadline for walk submissions is now on the draft programme on the RWG website.
Ideas for prizes at the AGM are to be agreed at the next meeting on 23 January 2019.
Group membership of OS Maps online would cost £100. It was agreed to trial this for one year.
The quiz evening has been postponed until the spring and the skittles evening brought forward to 12 November 2018.
It was confirmed Round the Houses will be on Tuesday 11 December in Ledbury. The date will be added to the draft programme on the website.
The New Year walk will be on Thursday 3 January 2019 followed by lunch at the Walwyn Arms. The date will be added to the draft programme on the website.
A meeting has been arranged to discuss and update the layout of the RWG website with Harry Britten-Austin and John Smart.
Amending the layout of the Incident Reporting form is carried forward. If possible it will be in a word format.
The revised draft walk leader guidance was discussed and further amendments suggested. The final version will be circulated to the committee for agreement and then posted on the website. It was proposed we hold a workshop for both new and experienced walkers to cover this, plus potentially Heartstart and map reading.

A “fill in “ walk has been submitted for 15 November in the current programme. There are currently only 2 walks in the draft programme for both December and January.

There are currently 104 members, 97 full time and 7 social members.

Account balance £4713.41. This includes £585 for the 2018 holiday and £363 for the 2019 holiday.

The barbecue on 26 September at the Yew Tree Inn was very enjoyable and well supported. Many thanks to Harry Britten-Austin for organising the event, to Pat and Graham Brown for the delicious salads and to the committee for providing the desserts.

35 members will be attending the Church Stretton holiday. 36 have booked for the Dovedale holiday in June 2019.
The programme and information for Church Stretton will be issued shortly after the organiser’s final visit on 8 and 9 October. There will be 2 walks on both the Friday and Monday and 3 walks on both Saturday and Sunday.
The committee discussed John Smart’s proposal for revised contributions towards necessary expenses incurred by walking holiday organisers/ walk leaders. The amount of 11p per mile for car usage and £20 per person per night for accommodation were agreed for preparations for the June 2019 holiday. Costs will be covered within the charge made for the holiday. Further details will be posted on the internet. The scheme will be subject to annual review at the discretion of the committee. The Chairman will finalise with John and Hilary Smart.
If RWG decide to continue using HF venues for RWG holidays, the earlier the booking is made, the greater the choice of dates and venues. It was decided the location of the 2020 holiday would be discussed at the next meeting in January 2019.

1.Expenditure Ideas
Ideas were discussed by the committee and it was agreed:-

  • Map reading guidance could possibly be arranged for members.
  • Payment of expenses for all recces is not appropriate.
  • A sat nav training course will not be provided.
  • Key fobs with personal ICE/next of kin details for all members to carry whilst walking would be advisable. Suitable fobs to be sourced.

2. Committee Matters
The Chairman wished Sue well for her move to Oxfordshire. Until the AGM, any post for RWG should be sent to : RWG Chairman, To include in Chairman’s Chat.

 

Wednesday 23 January 2019, 2 pm, Garden Cottage, The Avenue, Ross-on-Wye,

Sue Edwards was thanked for hosting the meeting and for refreshments.

 

Action

 

 

 

 

 

 

All

SB

 

 

RB

RB
MH

RB

 

 

JL & MH

 

 

 

 

 

 

 

 

 

 

 

 

 

MH

 

All

 

SB

 

MH

 

 

 

 

 

 

 

 


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